CRYPTICON SEATTLE 2008
VENDORS FORM / CONTRACT
May 23-25, 2008
Doubletree Inn & Conference Center
18740 International Blvd.
Seattle, WA 98188
206-246-8600 / Fax 206-431-8687
VENDORS TABLES ARE $300.00 each with discounts for three or more tables.
Tables are reserved on a first-paid first-served basis.
We do not mail contracts out, ALL vendors must register via this online form.
www.crypticonseattle.com
The CRYPTICON SEATTLE WEEKEND dealer's rooms will be open:
Friday, May 23, 2008 from 5:00pm to 10:00pm
Saturday, May 24, 2008 from 10:00am - 7:00pm
Sunday, May 25, 2008 from 11:00am-5:00pm
Vendors/exhibitors will be permitted to set up from 11:00am-4:30 pm on Friday, May 23, 2008.
Please read the following rules and regulations governing the CRYPTICON SEATTLE WEEKEND, and if you have any questions or concerns, please contact Bill billwsm@comcast.net immediately - or 612-803-8312
By filling out, signing and returning the resulting contract, you confirm that you have read the following, agree to, and will comply with, all rules and regulations as stated below.
1. All vendor/exhibitor tables/spaces must be manned at all times.
2. Vendor/exhibitor tables/spaces Must remain intact throughout the hours of the convention and may not be dismantled prior to the closing of the convention.
3. Electricity will be provided to vendors FREE of charge; however, vendors must bring any extension cords, or other miscellaneous items which they require to utilize electric. The hotel will charge you rental if you ask them for cords, powerstrips etc...
4. If any vendor/exhibitor has special requirements , including but not limited to large display racks, easels, stand-ups, etc ... They MUST be cleared by CRYPTICON SEATTLE staff at the time the tables/space is booked. Vendors may not hang large banners in any areas of the convention except within their own vendor area.
5. All vendors/exhibitors agree to hold blameless CRYPTICON SEATTLE and all CRYPTICON SEATTLE Weekend staff members, workers; and Doubletree entities, employees and agents, against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said vendors/exhibitors participation in the CRYPTICON SEATTLE Weekend.
6. In addition, all vendors/exhibitors acknowledge that CRYPTICON SEATTLE and all CRYPTICON SEATTLE Weekend staff members, workers; and Doubletree entities, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering such loss.
7. CRYPTICON SEATTLE in no way endorses any vendors/exhibitor's merchandise, exhibits, views, beliefs, or actions. All vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of CRYPTICON SEATTLE. Vendors/exhibitors do not represent CRYPTICON SEATTLE in any way.
8. All merchandise bought or sold at the CRYPTICON SEATTLE Weekend is done strictly between vendors/exhibitors and attendees/buyers, - CRYPTICON SEATTLE and CRYPTICON SEATTLE Weekend Convention are not party to or responsible in any way for any transactions made between said parties.
9. No pornographic, illegal, stolen or copyright infringed merchandise please. Violation of this may result in vendor being asked to leave and there will be no refunds of vendor space purchase.
Please read then fill out and submit the form below
Fields marked with an * are required.
All tables/spaces will be reserved on a First-Paid, First-Serve Basis (by postmark or date stamp).
DEADLINE for accepting vendor/exhibitor reservations will be JANUARY 31, 2008.
Due to the popularity of the CRYPTICON SEATTLE Weekend we strongly suggest you reserve and pay for tables right away because they will sell out quickly.
NO REFUNDS WILL BE GIVEN ON ANY TABLES/SPACES AFTER JANUARY 31, 2008, and will only be given in the event the table(s) are rebooked. No refunds will be processed until 30 days after the close of the convention.
All payments must be made by check, money order or credit card via paypal; billwsm@comcast will appear (Parent company of CRYPTICON SEATTLE) at paypal screen.
No tables/spaces will be reserved by this application form alone, full payment must be made and accompany the contract resulting from filling out this form and clicking the submit button.
*** PLEASE READ - VENDOR BADGES/PASSES ***
Please READ the following vendor badge policy, understand it and agree to it before becoming a vendor.
Vendors with 1-3 tables will get Two (2) vendor/exhibitor entry passes.
Vendors with 4 or more tables will get Four (4) vendor/exhibitor entry passes.
Vendors may purchase up to TWO additional entry passes at 1/2 the general admission price.
Discounted additional passes must be purchased here on this form along with table(s)
We will not honor requests for discounted badges later on, just like in your business, we have to budget expenses and project revenues far ahead. We need to know now how many 1/2 price admissions are being sold so that we know how many potential full admissions we can sell.
All tables are 6ft long covered
Vendor's badges will NOT be mailed due to the number of lost, forgotten, misplaced, badges in previous years. You will receive an email 3-4 weeks before the convention with information and badges will be picked up at the registration booth at the convention.
Please feel free to call Bill at 612-803-8312 if you have any questions.
* I have read and agree with the rules and policies of the CRYPTICON SEATTLE Weekend convention.
CLICK HERE TO PURCHASE A VENDOR BOOTH
|
